In a previous post, I complained about the fact that SharePoint 2007 is not intuitive enough. With this Quickie, I want to share the best way to add a List to a Meeting Workspace:
- The way not to do it: I thought you needed to select Site Actions > Edit Page and then Add a Web Part to add a Custom List to a Meeting Workspace.However, if you do that, you get a list of Web Parts that you can add, but not the list you would expect (or at least, the list I expected). I was looking for a way to add a Custom List, but just a few predefined Lists (Attendees, Directions, Discussion Board, …) appeared. There was no way to add a Custom List:
- The way to do it: Simply select Site Actions > Create to add a Custom List to the Meeting Workspace. If you do that, you get the full list of things you can add:The List will be added to the left hand side at the bottom, but after creating it, you can select Site Actions > Edit Page to move the List somewhere.
OK, I have to admit that it isn’t that illogical after all to use Create for adding a list, but then again, it would have been nice if you could do the same when using Add a Web Part.
Unfortunately, my experiences with SharePoint 2007 are revealing more bug.
- I already mentioned the issue that after saving a Meeting Workspace as a template, the resulting Meeting Workspaces don’t not keep the view settings that you defined in the template.
Specifically, I created custom lists in a Basic Meeting Workspace, saved it as a template and then used it as Meeting Workspace (created from Outlook).
In the template, the lists are defined as showing the All Items view with a Summary Toolbar:However, when actually using it, the meeting workspace always shows a different view, with a Full Toolbar. On top, one of the lists even shows a drop-down box where you can choose a view. It’s not logical that this happens:
After experimenting a bit further, I am happy to see that there is 2-way synchronization for Calendars and Contact Lists between SharePoint 2007 and Outlook 2007.
Unfortunately, this does not work with Outlook 2003, as confirmed in another blog:
“Outlook 2003 can link to SharePoint Calendars and Contact Lists on your new MOSS 2007 server and download read-only copies of that content. Outlook integrates with MOSS servers in exactly the same way as any SharePoint server, so there’s no additional limitations over the read-only nature of Outlook 2003’s sync’ing feature. Upgrade to Outlook 2007 to get the full 2-way sync experience against MOSS.